Internal
Information: Employee
Termination Checklist Instructions
Purpose
of This Form:
- To
make sure that Facilities, Purchasing, Accounts Payable
and Information Systems receive notification of employee
termination in a timely manner.
- To
serve as a checklist for what termination actions are
necessary in each area.
- To
ensure that termination actions occur in a timely
manner.
Applicability:
This
form should be used for all regular employees. The form
should also be used for temporary employees and Associate
Faculty if they have been assigned keys, have voice mail,
have computer security or any of the other items listed
on the form.
Supervisor’s
Responsibility:
- When
a supervisor is made aware of an employee’s resignation,
the supervisor should generate this form and fill out
the first section, including employee name, ID#, etc.
- Verify
that all property of CCC assigned from their department
has been returned.
- Forward
the form to the Director of Facilities and retain a copy,
if needed, for their records.
- The
supervisor also must generate a termination PAF
in addition to the termination checklist. The checklist
should be completed as soon as the supervisor becomes
aware of the termination, which is normally in advance
of when the PAF form needs to be routed.
Facilities,
Purchasing, A/P and IS Responsibility:
- Make
sure all necessary termination actions occur in a timely
manner.
- If
the form is received in advance of when the termination
action needs to be taken, you may mark "no"
on the form with a note/date on you anticipate performing
the action. Please then sign the form and forward to the
next area.
- Each
area should retain a record of this form before forwarding
to the next area, if needed.
Revised:
6-28-00